Accounts Payble Clerk - The Dolsen Companies Office

The Dolsen Companies

POSITION DESCRIPTION (NON-EXEMPT)

POSITION TITLE: Accounts Payable Clerk
DEPARTMENT/BRANCH: Office – The Dolsen Companies
POSITION REPORTS TO: Accounts Payable Supervisor

POSITION PURPOSE:
The Accounts Payable Clerk supports accurate and timely processing of vendor invoices, maintenance of vendor records, and payment preparation activities. This role utilizes Medius and Business Central to ensure invoices are coded, approved, and processed in accordance with company procedures. The position works closely with branch personnel, vendors, and the Accounts Payable Supervisor to support efficient financial operations.

VITAL FUNCTIONS AND MAJOR DUTIES:

1. Invoice Processing

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
• Verify appropriate authorization and coding for all invoices.
• Match invoices to purchase orders and receiving documentation when applicable.
• Enter and route invoices into the accounting system for processing and payment.
• Communicate with branch personnel to obtain missing information and resolve discrepancies or outstanding items.

 

2. Payment Management

• Prepare payment batches, including checks, ACH payments, and electronic transfers, for review and processing.
• Monitor payment schedules to ensure timely vendor payments and avoid late fees.
• Address and resolve payment discrepancies and vendor inquiries.
• Maintain accurate vendor records, including collection of W-9 documentation.

 

3. Account Reconciliation

• Reconcile vendor statements to ensure accounts are accurate and current.
• Assist with month-end closing activities, reconciliations, and accrual support.
• Maintain detailed and organized records of transactions and reconciliations.

 

4. Compliance and Documentation

• Ensure compliance with company policies, procedures, and internal controls.
• Maintain organized records of invoices, payments, and supporting documentation.
• Assist with audit requests by providing required documentation and information.
• Protect confidential financial and vendor information.

5. General Office Support
   • Handle mail, packages, deliveries, and occasional banking or local errands.
   • Serve as the office point of contact by answering phones and greeting visitors professionally, as needed.
   • Maintain office operations, including supplies, and assist with projects or other team needs as required.
   • Provide general administrative support, including filing, scanning, and document organization.

 

Performance Measurements:

• Invoice processing accuracy and timeliness
• Adherence to payment schedules and deadlines
• Timely resolution of discrepancies and vendor inquiries
• Compliance with internal controls and audit requirements

 

Qualifications

Education: High school diploma or equivalent required.

Experience:

• Accounts payable, bookkeeping, or office administration experience preferred but not required.

• Basic knowledge of Microsoft Office Suite, including Outlook, Excel, and Word.
• Ability to learn new software systems and business processes.

Skills/Abilities:

• Strong attention to detail and accuracy
• Strong organizational and time management skills with the ability to meet deadlines in a fast-paced environment.
• Ability to prioritize work and adapt to changing business needs
• Ability to work both independently and as part of a team
• Professional and customer-service-oriented approach when interacting with vendors and internal staff.

 

Working Environment & Conditions

• Regular work is performed in an office environment
• Sedentary position
• Occasional travel to branch locations may be required from time to time

Physical Demands

• Prolonged periods of sitting and working at a computer
• Frequent use of hands for data entry, typing, and handling documents
• Occasional standing, walking, and reaching within the office
• Occasional lifting of files or office materials (generally up to 20 pounds)
• Physical demands described here are representative of those required to successfully perform the essential functions of the job, with or without reasonable accommodation

 

Compensation & Benefits

The Dolsen Companies offers a competitive compensation package to support your well‑being and growth:

• Wage Range: D.O.E. $19.65- $24.85/ Hour *non-exempt position* paid Bi-Weekly
• Medical, dental, and vision insurance
• Employee assistance program (EAP)
• Company‑paid life insurance & Long-Term Disability
• 401(k) with company match
• Paid time off & holidays
• Mileage reimbursement or company vehicle provided for all business travel

 

Employment Terms & Disclaimers

• Employment with The Dolsen Companies is at‑will, meaning employment may be terminated at any time, with or without cause or notice, consistent with Washington law.
•  The Dolsen Companies is an Equal Opportunity Employer and provides employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.
•  Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of this position.

How to Apply
We are willing to train the right candidate. Success in this role requires a positive attitude, strong attention to detail, a willingness to learn, and the ability to stay organized while managing multiple priorities. If that sounds like you, we encourage you to apply. Please submit your resume to [email protected]  or apply online at www.Dolsencoke.com

 

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Posted on July 07, 2026

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